Odoo for Cleaning: CRM, Accounting, and Automation for the Cleaning Business
Implementation of Odoo ERP for cleaning companies.CRM system for cleaning, seasonal pricing, mobile work for contractors, and invoices — all in one system. We customize solutions for the processes of anycleaning company.
What a cleaning company gets from Odoo ERP
Leads from all channels in one funnel
Requests from Instagram, Facebook, the website, messengers, and calls automatically go into the CRM and are segmented by service type. Conversation histories and call recordings are stored in the client card.
Margin for each object
The manager sees profitability not for the company as a whole, but for each address separately.
Invoice in one click
The system collects all closed client visits for the month and generates a ready PDF with details by date.
Mobile work with photo reports
Виконавці фіксують час роботи кнопками «Старт / Стоп» прямо на об'єкті через спеціальний мобільний додаток. Клієнт автоматично отримує повідомлення з фотозвітом після завершення.
Salary based on actual time
Professional accounting in a cleaning company allows for payment based on actual hours worked — separately for full-time employees and contractors, with convenient rates.
Pricing by object type and season
Each address has its own price list — a fixed price for the visit or payment based on actual time, with a distinction between high and low season. The required price is automatically inserted into the invoice.
Seasonal contractors under control
You hire contractors during peak season and immediately account for them in the same system — without any hassle.
Client personal cabinet
Клієнт бачить статус заявки в реальному часі, отримує фотозвіт і рахунок прямо в кабінеті — без дзвінків і уточнень «коли приїдуть».
Adaptation for any type of cleaning
Not a ready-made template, but a solution that we refine to fit your processes — office cleaning, industrial, hotel, or private properties.
How the implementation of Odoo ERP for cleaning works
Team training and support
We train the team to use the system and support them in the first months of operation.
Safe launch on schedule
Phased controlled transition — first critical processes, then the rest of the modules, with backup at each stage. We plan the start before peak seasonal load.
Setting up financial accounting
We connect the payroll calculation module, set up invoice templates for your properties, and integrate reporting with accounting.
Mobile application for contractors
We connect Odoo Field Service — a module for managing fieldwork: schedule of visits, checklists for properties, photo reports after completion, and real-time synchronization of the schedule with CRM. Everything in one app — without separate applications for planning, time tracking, and photo reports.
Setting up CRM and pricing
We create funnels based on service type, a hierarchy of "client → objects", seasonal rates, and transfer historical client data.
Process analysis
We study how leads, objects, schedules, and calculations are managed, and plan the Odoo architecture for your business.
How it looks in the system
Кейс клієнта
OK Cleaning Service, Хорватія
The cleaning company services tourist and private real estate in Pula — apartments, villas, short-term rental properties, and yachts, including clients who have 10+ properties at the same time.
Before implementation: Excel spreadsheets, a schedule in the manager's head, prices based on estimated time from employees' words.
Після впровадження Odoo 19 Enterprise: ціноутворення на основі фактичного часу роботи по кожному об'єкту, маржинальність по кожному об’єкту окремо, поетапний запуск протягом сезону і система, готова до наступного сезону в повному обсязі без зміни архітектури.
Niche solutions (Zenmaid, Swept, and similar) cover the cleaning aspect well — scheduling, checklists — but are poorly integrated with finance, inventory, and procurement. Odoo provides a complete ERP system for the entire business, integrating cleaning, management, and accounting.
Yes. The architecture is the same for 5 and 50 properties — the difference is only in the scale of use, not in the need to rebuild the system during further growth.
Yes, and this is the recommended approach: first CRM and mobile work tracking, then payroll, invoicing, and analytics.
The solution is adapted to various specifics of the cleaning business:
B2C:cleaning apartments and private homes.
B2B:servicing offices, business centers, and retail spaces.
Specific properties:short-term rental (apartments, villas) and real estate with increased requirements for individual accounting, including yachts (as in the case of OK Cleaning Service).
Yes, the system can send SMS or messenger notifications one day before the departure — this reduces the number of missed visits and last-minute cancellations.
Ready to optimize accounting and automate your cleaning business?
Leave a request — our experts will contact you for a free consultation and demonstration of Odoo's capabilities.