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WFM-системи

Implementation of a WFM system (Workforce Management system for scheduling and managing employee working hours)

AutomationWFM Systemsfor a network of 1800+ stores and 10,000+ retail employees (out of a total of 16,000+ employees)


About the client

The "Aurora" company is one of the largest retail chains in Ukraine, with over 1,800 stores and more than 10,000 retail employees (out of a total of 16,000+ employees) across the country. To manage such a large workforce, the company used a custom-developed management system, which was difficult to maintain at this scale. Rising maintenance costs for the system and the need for more flexible tools prompted management to seek a modern solution.


Project task

The main goal was to implement a WFM system (Workforce Management system) that would ensure the automation of work schedule planning for thousands of employees across stores, optimize access management, and significantly reduce operational costs.

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Implemented solution

На базі платформи Odoo Community команда UBM SOFT розгорнула потужну систему управління персоналом:

  • Управління робочими графіками: automated shift scheduling for 10,000+ retail employees (out of a total of 16,000+ employees) across 1,800+ stores.
  • Access management system: flexible configuration of employee access rights to various system functions depending on their roles and positions.
  • Time tracking: recording of worked hours, absence control, and vacation management for accurate payroll calculation.
  • Staff accounting: maintaining organizational structures of stores, management structure of store employees.
  • Analytical reports: comprehensive reporting on staff workload and schedule effectiveness.
  • Scalability: the system is ready for further expansion of the store network without additional costs for modifications.


Implementation results

Завдяки переходу на Odoo Community, компанія "Аврора" отримала:

  • Significant financial savings: discontinuing support for an individual system allowed for a reduction in operational costs for IT infrastructure.
  • Transparency in management: the centralized system provided management with control over the staff and their work schedules.
  • Readiness for scaling: the system easily adapts to the opening of new stores and staff growth.
The implementation of Odoo Community for the company "Aurora" has become an example of a successful replacement of a custom-developed system with a modern platform, which provided significant cost savings and improved personnel management efficiency in a large retail network.